Virtual Whiteboard vs Collaboration Display – What’s the Difference?

Virtual Whiteboard vs Collaboration Display – What’s the Difference?

Jan 19, 2024 | Collaborative Displays, Office Technology

Nearly 20 years ago, businesses and classrooms began adopting Virtual Whiteboards to facilitate collaboration. These products were essentially digital versions of the traditional whiteboard that used dry erase markers. While today’s modern whiteboards are more sophisticated, offering image sharing, image storing, and limited collaborative opportunities, they’re certainly a dated technology.

Today’s more modern solution is the collaboration display. It’s essentially an ultra-large format monitor with a PC attached to it. This gives you the full power of a desktop computer, with all the software and capabilities to go with it.

Virtual Whiteboards: Unleashing Digital Creativity

How Virtual Whiteboards Work:

Virtual Whiteboards leverage software applications that simulate traditional whiteboards in a digital environment. Users can draw, annotate, and brainstorm ideas in real-time using a stylus, touch input, or even a mouse. These platforms often integrate with collaboration tools, allowing teams to work seamlessly across distances. Cameras and projectors are used to capture and display the images created during use.

Typical Use Cases for Whiteboards

  • Remote Brainstorming: Teams can ideate and collaborate on ideas in real-time, irrespective of geographical locations.
  • Project Planning: Visualize project timelines, tasks, and dependencies for better project management.
  • Online Training: Facilitate interactive learning sessions through visual explanations and diagrams.

Pros and Cons of Virtual Whiteboards:

  • Pros:
    • Flexibility: Work from anywhere with an internet connection.
    • Easy Sharing: Share and collaborate on ideas effortlessly.
    • Documentation: Save and revisit whiteboard sessions for future reference.
  • Cons:
    • Learning Curve: Some users may need time to adapt to digital drawing tools.
    • Dependency on Tech: Relies on devices and software, susceptible to technical glitches.
    • Limited PC Capabilities: Lacks the full capabilities of a desktop computer.

Collaboration Displays: Bridging the Physical and Digital

How Collaboration Displays Work:

Collaboration Displays, often large interactive screens, combine hardware and software to facilitate collaborative work. These devices allow users to interact directly with the content on the screen, offering a full PC experience. They can include digital whiteboard software, providing a comprehensive solution for collaboration.

Typical Use Cases for Collaboration Displays:

  • Boardroom Meetings: Enhance presentations and discussions with interactive displays.
  • Videoconferencing: Collaboration Displays are tailor made to allow groups of people to meet and see each other during online meetings
  • Design Collaboration: Architects and designers can work together on digital blueprints and designs, creating annotations directly on top of rendered designs.
  • Customer Presentations: Engage clients with interactive presentations for a more immersive experience.

Pros and Cons:

  • Pros:
    • Direct Interaction: Users can interact directly with content, fostering engagement.
    • Versatility: Suitable for various industries, from education to business.
    • High-Quality Display: Sharp and clear visuals enhance the overall experience.
    • Full PC Experience: Collaboration Displays offer the complete capabilities of a desktop computer.
  • Cons:
    • Cost: Collaboration Displays can be a significant investment.
    • Space Requirements: Need dedicated space and installation.

Why we like Sharp AQUOS BOARD as our Collaborative Display of Choice

When it comes to top-notch collaborative displays, the Sharp Aquos Boards stand out as exceptional tools that redefine the collaborative experience. These interactive displays seamlessly integrate cutting-edge technology, offering a host of features that elevate teamwork and communication to new heights.

Three Difference Size Classes

Sharp offers Collaboration Displays in the four most common size classes – 55″, 65″, 75″ and 86″. For organizations seeking multiple collaboration displays for a variety of room sizes, you can get the same user experience regardless of meeting location. Some manufacturers don’t cover all of these size classes, meaning you’ll need to find another solution if it’s more appropriate. Employees will appreciate learning a single solution.

Intuitive Touch Technology

Sharp Aquos Boards are equipped with intuitive touch technology that allows users to interact with content effortlessly. The responsive touch interface provides a natural and fluid experience, making collaboration not only productive but also enjoyable.

High-Resolution Display

One of the standout features of Sharp Aquos Boards is their high-resolution display. The crystal-clear visuals ensure that presentations, diagrams, and images are conveyed with utmost clarity. This feature is particularly crucial for industries like design and architecture, where precision is paramount.

Full PC Experience

A distinguishing factor of Sharp Aquos Boards is their ability to offer a full PC experience. Users can access and utilize a range of applications directly on the display, transforming it into a powerful collaborative hub. This integration allows for seamless transitions between tasks, boosting efficiency during collaborative sessions.

Versatility in Collaboration

Sharp Aquos Boards go beyond traditional collaboration displays by offering versatile collaboration tools. With digital whiteboard software integrated into the system, users can ideate, annotate, and brainstorm ideas in real-time. This versatility makes these displays ideal for a variety of use cases, from dynamic boardroom meetings to interactive classroom sessions.

Connectivity and Integration

These collaborative displays prioritize connectivity, ensuring compatibility with various devices and platforms like Sharp MFPs and Microsoft 365. Whether it’s sharing content from a laptop, tablet, or smartphone, Sharp Aquos Boards facilitate smooth integration, fostering a collaborative environment where ideas flow seamlessly.

Robust Build and Design

Sharp Aquos Boards are designed with durability in mind. The robust build ensures that these displays can withstand the demands of daily collaborative use, making them a reliable investment for businesses and educational institutions.

Choosing the Right Solution for Your Needs

In the choice between Virtual Whiteboards and Collaboration Displays, the decision ultimately depends on your specific requirements. Virtual Whiteboards excel in fostering creativity and flexibility, without complications and sophistication getting in the way. Collaboration Displays offer a more immersive, physical interaction with the added advantage of a full PC experience, including digital whiteboard capabilities. Consider your team’s preferences, workflow, and budget to make an informed choice that aligns with your collaborative goals.

Travis Fisher

Travis is Inacom’s Executive Vice President, tasked with assisting customers with their web based marketing initiatives. He’s kinda famous for his BBQ. He lives in Easton, MD with his amazing wife, two kids, and two dogs.


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